Terms & Conditions
COVID-19 POLICIES:
Please inform us of the following, at your earliest convenience:
- If you are recommended to be self-isolating or awaiting test results
- If you or anyone in your household have tested positive for Covid-19
We choose to adhere to public health orders. Our crew is required to wear masks at your request. Our Late Cancellation will be applied if the cleaning visit is canceled with less than 24hrs notice, regardless of any symptoms.
Vaccination Requests:
If requested, we cannot guarantee that we are able to send a fully vaccinated team. We will do our best to accommodate your request and if we are unable to fulfill your request we will notify you. If the cleaning team is turned away at the door our Lockout Fee will be applied. Our Late Cancellation Fee will be applied if the cleaning visit is canceled with less than 24hrs notice.
THE CLEANING VISIT:
Booking Confirmation:
Prior to your initial visit, we ask that you reply to our Booking Confirmation email with important questions regarding your cleaning visit. To enter your home you may leave us with a code, instructions about a hidden key, or be home. We will not keep a key in our possession. If the cleaner is not able to enter your home, we will contact you promptly. If we are not able to reach you or are not able to enter the home for any reason our Lockout Fee will be applied.
Cleaning Supplies:
We provide all the cleaning supplies to clean your home. We will use your vacuum cleaner & mop if it is accessible and in good working order. If it is not, we provide all teams with a vacuum cleaner & mop as a backup. Teams are not permitted to use cleaning products supplied by the client unless it is pre-approved by management. We are not liable for any damage if using client-supplied products.
If you require any specific cleaning products or methods to be used on any item in your space, inc. but not limited to furniture, appliances, floors, etc., you must inform us prior to your cleaning visit. If something is damaged and specific instructions were not given, we are not deemed liable. We do not provide garbage bags & will use your own to refill your garbage can.
Arrival Time:
Due to the unpredictable nature of our industry, we cannot guarantee our exact time of arrival. We require the flexibility to arrive within 1hr of the time listed on your Visit Reminders. If for any reason we are unable to arrive within the 1hr timeframe we will call or email you at our earliest convenience. Visit Reminders are sent via email 48hrs prior to your scheduled visit and 24hrs via text message.
Scheduling:
If for any reason you need to reschedule your cleaning visit to take place on a different day or rotation please notify us at your earliest convenience. A $15 rescheduling fee will be charged to change the scheduled day/time of your cleaning visit, regardless of the reason or amount of notice.
If for any reason we need to reschedule your cleaning visit for that day we will contact you by 9:30am. This may include but is not limited to reasons such as: inclement weather, traffic conditions, unforeseen cancellations, illness etc. We reserve the right to reschedule your cleaning visit subject to our availability, with no added discount or reimbursement.
At times we may need to alter the start time of your visit. If it is within 1hr of the regularly scheduled time you will only be informed via email/text visit reminders, otherwise we will email to inform you.
Weather & Road Conditions:
We reserve the right to reschedule your cleaning visit subject to our availability during adverse weather conditions. We will notify you by 8:00am if we need to reschedule your visit.
If there are poor road conditions or school closures due to weather conditions and you are unexpectedly home during your cleaning visit we will simply work around you. Our Late Cancellation Fee will be applied if the cleaning visit is canceled with less than 24hrs notice.
Team Assignments:
Our goal is to provide you with the same team to clean your home at each visit; however, this may change due to booked time off, illness, etc. You can expect to have a consistent quality clean every visit, as we train all our cleaners to the same exceptional standard. We are not required to inform you if we are sending a new team than the one regularly assigned.
Tipping:
Tipping is neither expected or required, but always appreciated. Should you choose to leave a cash tip, we ask that you please leave a note clearly stating “TIP” so our cleaning team is aware they are permitted to take this money. You can also choose to leave a tip when you pay online via the payment link in your invoice. If you wish to add an automated tip regularly, you can call our office to set up an automated tip. 100% of tips are attributed to the team members who completed your cleaning visit and are distributed biweekly.
Communication:
All communication must be kept between you, the client and the Primax office. We ask that you do not contact your cleaner directly. This is simply to provide seamless operations & maintain privacy, etc. You may contact the office by phone or email anytime and expect a timely response.
Pricing:
Your recurring service is a flat-rate pricing based on frequency, location, and the details of the home. Any additional requests outside the scope of work need to be arranged by calling the business line before the service can be completed by the cleaning screw.
Also, note that new pricing will be proposed if the condition of the home does not match the description that was given when the service was booked. For example, if a standard cleaning was booked and upon arrival we determine the home needs more than a standard service. We will call for approval if an upgrade in service type is required.
We evaluate our rates annually and reserve the right to alter pricing in line with increases in the cost of fuel, wages, cleaning supplies, etc. In this event, we will inform you by email.
Hourly Cleaning:
For hourly services, the quoted time spent at the visit is based on labor hours. A labor hour is defined as one (1) hour of labor performed by one (1) person. Therefore, a team of 2 (two) working for one (1) hour is 2 labor hours. We may send an additional cleaner for training, at no additional cost to you. The amount quoted is based on the number of labor hours estimated to complete the work. Because we quote homes sight unseen, the service could take more or less than the time estimated. Should the team require more than the estimated time, we will call you for approval during the service at the number provided at the time of booking. If we are unable to reach you, we will approve the time and invoice accordingly. The additional time is charged at $40/hr. If the additional time is requested, but not approved, the team will exit at the originally scheduled time and we will inform you as to which tasks were not completed.
Damaged Items:
Our cleaning crew is required to inform us immediately of any damage that may have happened. We will then contact you at our earliest convenience. Each matter will be handled individually.
If we break or cause damage to your property during the cleaning and it has not been reported, you must inform us within 48hrs of your cleaning visit. Please submit your report to support@primaxcleaning.com with the following information:
- What item was damaged
- What is the fair market value of the damaged item
- Photos showing the damage on the item
Unfortunately, if a report is not filed within 48hrs from the date of service we are unable to file a claim and thus cannot pay, fix, or refund for any damages caused. It may take between 4-12 weeks to receive reimbursement or replacement depending on the situation. Primax Cleaning Services will use it’s discretion as to how much is reimbursed and/or if we are fully liable for the damage.
Health & Safety:
Our teams are not required to move or lift heavy items unless they can be moved easily with two hands. Our teams are only permitted to clean what they can reach with a two-step ladder & an extendable duster. Climbing on counters, client-supplied ladders, or furniture is not permitted, and they are not permitted to move refrigerators, ranges, or other large appliances. Therefore we do not clean behind/under them unless the homeowner has moved these items prior.
We have the right to refuse to clean up any animal or human feces, bodily fluids (vomit, urine, soiled clothing), or any other hazardous materials. If the cleaner feels unsafe for any reason, we have the full right to leave the home immediately. We inform you and determine if we will return.
Pets/Pests:
We love your furry friends, but it can take extra time to clean up after them. We ask that you have your pet(s) in a kennel or confined space while we clean. We reserve the right to leave any job if for any reason we feel unsafe around your pets and our Lockout Fee will be applied.
We do not clean homes with rodent activity or pest/insect infestations. If we send a team to your home and they discover evidence of such, we will immediately extract the team and a Lockout Fee will be charged. If applicable, we may charge a fee to disinfect & sterilize our supplies.
Quality Control:
We want you to be consistently happy with our work, and for that reason, we want to know how you feel we are doing. We will send a quick one-click survey monthly to get your feedback. We also appreciate your feedback via Google and other platforms. Our Quality Assurance Team completes numerous Quality Check-Ins on our cleaning teams each week to ensure a high-quality clean.
We offer a 100% Satisfaction Guarantee. Please inform us by email or phone supported by photos of any dissatisfaction within 24hrs of your cleaning visit. This provides you with the opportunity to have us come back to fix the cleaning tasks that were not done well or that were missed. The fix-up visit time & date will be in accordance with our availability within 5 business days of your visit. If we do not have availability, we will offer a discount at our discretion. We do not offer refunds for services rendered.
Misc.:
We occasionally take before and after photos at the homes we clean. These photos will be limited to specific things in a home and not the home as a whole. Example: a sink before and after it is cleaned. If you prefer we not take photos at your home, please inform us.
The following items are not included in any scope of service: mold/mildew remediation, hard water scale buildup removal, deep grout cleaning, smoke damage, laundry, refinishing surfaces, removing windows, heavy organizing, or any task deemed a restoration service.
The client may not solicit employment from any Primax Cleaning Services employee. In the case of termination of a commercial/office cleaning agreement, the client shall not solicit employment of any Primax Cleaning Services employee for 12 months. Violation of this non-solicitation agreement will result in a $1499 Recruitment & Training fee charged to the client.
Holidays:
Primax Cleaning Services is closed for business on all major Holidays. If your cleaning visit lands on a holiday we will be in contact with you the week prior to reschedule your cleaning visit for another day that week.
PAYMENT:
Payment for the service is due upon completion of your cleaning visit. If requested, your credit card can be charged automatically after each visit. Please call our office to set up auto-charge payments. Venmo and PayPal transfers may be accepted and Instructions are sent via email with the invoice upon completion of the visit. A cheque is an accepted form of payment for commercial & post-construction cleaning services or services performed for a company. All billing inquiries should be directed to the Primax Cleaning office.
All clients must provide a credit card on file at the time of booking. We reserve the right to charge the card on file if we have not received any other form of payment within 7 days of the cleaning visit. Primax Cleaning Services will charge a convenience fee of $50 for declined payments after 30 days.
After 30 days, your account will go into our collections department, it will be charged a $50 Collections fee upon entry & every thirty (30) days. Discounts are not valid in collections debt and it is expected to pay the full amount inc. any new fees. Any late payments that go past 30 days from the date of the invoice will be placed into collections. If no payment is received after 90 days your account will be handled by an external Collections Agency, which can affect your credit score.
CANCELLATION, RESCHEDULING & LOCKOUT FEE:
We understand unexpected situations arise, and out of fairness to other clients & our cleaning crew we reserve the right to charge the fees listed below regardless of the situation.
Late Cancellation:
If you need to cancel your cleaning visit for any reason, we require a minimum of 24hrs notice from the visit time. Less than 24hrs notice is considered a Late Cancellation and will be charged a Late Cancellation Fee of $75. Same-day cancellations will be charged a Lockout Fee.
Rescheduling:
If you need to reschedule your recurring or one-time cleaning visit, you will be charged a $15 Rescheduling Fee. Rescheduling will be subject to our availability. If you contact us to reschedule with less than 24hrs from your scheduled visit, the Late Cancellation Fee will be applied.
Lockout Fee:
Upon arrival, the cleaner(s) will wait for a maximum of 15 minutes if no one is at home. If for any reason the team cannot access your home at the time of your cleaning visit, it will be considered a Lockout. If for any reason, the team is turned away due to unforeseen circumstances at your home, it will be considered a Lockout. Lockouts are charged 100% of the scheduled service rate.
Termination of Services & Right of Refusal:
Service may be terminated at any time by either party for any reason. At least 24hrs advance notice is required to cancel services or the Late Cancellation Fee will apply.
Primax Cleaning Services reserves the right to refuse any job for any reason.